Submittals Log                                                                                                      

This page lists the submittals that are logged in the current Project Center project. Select the subject of a submittal to view its details.

To only see submittal actions assigned to you, select the My Submittal Actions log. To only see submittals which you are expecting or are expected from you, select the My Expected Submittals log.

Submittals categories

Use the Submittals drop-down list to filter the list of submittals by category. The categories are as follows:

All

Displays all the submittals for this project.

Pending Incoming

Displays all submittals sent via Info Exchange that need to be received. When a submittal or submittal response is logged by a project team member on Info Exchange, it will show up in this category.

Draft

Displays all submittals that have logged as a draft and have not been sent.

Under Review

Displays submittals that have been received, but responses have not been sent to the submittal senders.

When a non-expected submittal is first filed, it is placed in the Under Review category.

Awaiting Action

Displays submittals that have been received, but they:  

Have not been forwarded for review, or

Have been forwarded for review, but a response has not been sent to the sender, or

Have been forwarded for review and all responses have been received, but there has been no response sent to the submittal sender.

Forwarded for Review

Displays submittals that have been forwarded with a due date for another contact to review that have not been received back yet.

Response Overdue

Displays submittals that have been forwarded but the responses back from the reviewers are overdue.

Overdue

Displays submittals that have not had a response sent to the submittal sender by the due date (the due date was filled in when the submittal was entered).

Expected

Displays all submittals filed as expected.

Expected Resubmission

Displays expected submittals that were created for submittals that require the sender to resubmit the submittal (the action taken on the submittal was Rejected or Revise and Resubmit).

Late

Displays expected submittals that are late.

All Closed

Displays submittals that have had a response sent to the submittal sender and have been closed.

No Action Taken

Displays the submittals that had a response sent to the submittal sender, and the action selected was No Action Taken.

Approved

Displays the submittals that had a response sent to the submittal sender, and the action selected was Approved or Approved as Noted.

Rejected

Displays the submittals that had a response sent to the submittal sender, and the action selected was Rejected or Revise and Resubmit. 

 

Columns

Overdue

The icon displays to the left of submittals that are overdue. The    icon displays to the left of submittals that are due in 8 days or less.

ID

The ID number of the submittal.

Sender ID

The number the contractor gave to the submittal.

Subject

The subject of the submittal. Select to open the Submittal page to view its details.

Status

The current status of the submittal.

Total Days

The number of days to process the submittal. The count starts from the start date, which is either when the item was created or the received date, and ends either with the current date or when it was closed if a closed date was entered. If it is re-opened, it displays the count from when the submittal was created. The total days count is based on calendar days (not business days) and does not consider holidays in its calculations.

Received

The date the recipient received the submittal. The field also displays the submittal purpose and who sent the submittal.

Forwarded

The date the submittal was forwarded. The field also displays the purpose for which the submittal was forwarded.

Response

If a submittal has been forwarded to you, select Respond to open the Send Submittal Response page. If a response has already been logged, then the date of the submittal response, the action taken for the submittal and the name of the user who sent the response are displayed.

Closed

The date the submittal was closed. The field also displays the action taken for the submittal and the name of the user who closed the submittal.

Tasks

The Tasks drop-down list displays available tasks that can be performed for the submittal. Select a task from the list as needed.

 

Log Page Tools

The following tools are available in the Submittals log toolbar. For more information, refer to Log Page Tools.

Send Submittal

Select to open the Send Submittal page to send a new submittal to other project team members via Info Exchange.

 

To access this page

From the toolbar, Select View > Contract Management > Submittals.

If submittals are not available to you, see Make a Project Center Project and Its Activity Centers Available on Info Exchange.