Log a Received Bulletin dialog box

Use this dialog box to log a bulletin that was received.

To

Click to open the Choose Project Team Members dialog box to select the project team members the bulletin was sent to. You can also type email addresses directly in this field.

Project Center uses the To field  to send reminders about the bulletin. If you are logging a bulletin that you received via email and it has multiple bulletins that apply to multiple projects, make sure to only include team members who are on the project you are logging the bulletin for. Otherwise, reminders will be sent to team members on other projects.

From

Click to open the Choose a Project Team Member dialog box to select the contact who sent the bulletin. You can also type email addresses directly in this field. If you are logging this bulletin from an Info Exchange file transfer or an email message, the contact who sent it is automatically entered in this field.

Subject

Enter the subject of the bulletin.

Due Date

Select the date the bulletin was due.

Type

Select the bulletin’s type from the drop-down list.

Received

Select the date the bulletin was received.

Purpose

Select the purpose of the bulletin from the drop-down list.

Initiated By

Click to open the Choose a Project Team Member dialog box to select the contact who requested or authorized the document change.

Responsible

Click to open the Choose a Project Team Member dialog box to select the contact who was responsible for the change resulting in the bulletin.

Reasons

Click to open the Choose Reasons dialog box to select reasons for the bulletin.

ID

Enter an ID for the bulletin.

Sender ID

Enter the number the contractor gave to the bulletin.

Received Via

Select the method in which this bulletin was received from the drop-down list.

COP Status

Select whether or not the bulletin’s change order proposal was received (or closed).

Discipline

Click to open the Choose Disciplines dialog box to apply disciplines to the bulletin.

Contract

Click to open the Choose Contract dialog box to select the contract the bulletin is associated with.

CCD Details

Contract Sum

Select the proposed basis of adjustment to the contract for the changes identified in the bulletin. Provide additional information for the sum type in the Sum Description field. For example, for a Contract Sum of Unit Price of, add the dollar amount per unit in the Sum Description field.

Sum Description

Enter any additional details for the contract sum type, providing unit price, lump sum amount, etc.

Contract Time (in Days)

Enter the agreed upon amount of time that the contract will change; it can be a positive or negative number.

Remarks tab

Enter detailed comments in this field.

Internal Notes

Enter any personal notes in this field.

Internal notes are not sent in email notifications, and do not appear in forms, but they are tracked in the Remarks Summary tab of the Bulletins activity center.

Received Files tab

Add any electronic files that were sent with the bulletin in this tab. The files may be from a CD, DVD, or other media.

Name

The name of the file.

Type

The file’s type.

Size

The file’s size.

Date Modified

The date the file was last modified.

Path

The full path to the location of the file.

Save Record Copy in

When you file an bulletin, a record copy of it is saved in this location as a .ZIP file. You can enter a new location.

Description of Contents tab/Email Log tab/Supporting Documents tab/Related Items tab/Change Log tab

Refer to the Forward Bulletin for Review dialog box for a description of these tabs.

Review Order

Click to open the Set Review Order dialog box to set the order in which the project team members review the bulletin.

Keywords

Click to open the Choose Keywords dialog box to apply keywordsIn Project Center, keywords are words you can add to items to use for filtering. When you add keywords, they appear in the Keywords column of the corresponding Project Center activity centers. You can then filter the list of items using the keywords to quickly find the items you are looking for. to the bulletin.

Click to spell check the fields in this dialog box. If any mistakes are found, the Spelling Check dialog box opens with spelling suggestions.

Next Action

Mark this checkbox to choose whether to forward the bulletin to another contact, close it,  or to respond to the sender after filing the bulletin.

• Choosing Close opens the Close Bulletin dialog box.

• Choosing Forward for Review opens the Forward Bulletin for Review dialog box.

• Choosing Respond and Close opens the Respond to Bulletin and Close dialog box.

OK

Click to log the bulletin.

To access this dialog box

Click New Bulletin > Log a Received Bulletin from the Tasks panel of the Bulletins activity center.